In order to comply
with the National
Privacy Principles and for the protection of your personal
information, Motion Travel has provided this privacy statement
to convey the methods with which we deal with personal information.
Personal Information, Email Communication,
Record Keeping
Information collected by Motion Travel is held securely, so
we may coordinate your travel and provide travel management
services. Information collected is used only for these purposes
and is not disclosed to any other organisation/ third party,
except with your consent; or as permitted or required by law.
While this privacy policy applies to related corporations
within Motion Travel, it does not apply to parties that may
be linked or associated with our organisation. Those organisations
are responsible for the privacy of the information they collect
and should be contacted directly for details of their privacy
policies.
Information collected by Motion Travel is used for the purpose
of providing our clients with the services intended and for
other services that have been consented to by our customers
through consent forms.
How we collect information
Motion Travel will collect information in various forms, which
include the following methods:
• A Profile Form completed by travelers or
a travelers PA
• An email advising of clients personal details
• Collection of personal information through telephone
calls and meetings
Motion Travel collects personal information at
the time you provide your Profile Form or request a purchase.
Motion Travel only requires information necessary to complete
your transaction. You may choose to provide Motion Travel with
additional information so that quality of service may be improved.
Disclosure
Your personal information will only be used or disclosed as
is necessary to provide goods and services, provide information
and offers relevant to our services, administrative purposes
and to assist Motion Travel in improving services.
Motion Travel will generally not disclose your information
without your consent, where it is to be used for services
not related to your travel.
Where Motion Travel intends to use your information for such
purposes, we will request your consent to use your information
for the identified purpose to be issued to you prior to use
of that information.
Motion Travel also reserves the right to transfer all personal
information held by it whereupon the organisation is assigned
or transferred to a further party.
In dealing with your personal information, we may be required
by law to disclose your information to certain government
bodies, insurance companies and provide information to the
courts where required by subpoena.
Accessing personal information and
updating details
You can access your personal information or request us to
delete your information from our database during our advertised
operating hours, provided that adequate notice is given for
retrieval.
Ensure accuracy
of information
Motion Travel takes every precaution to ensure all information
held,
used or disclose is accurate, complete and up to date. You
must notify Motion Travel if there is any change to your personal
information and you may ask Motion Travel to correct personal
information that you believe is incorrect or out of date.
Your request will be dealt with in a timely manner.
Is my information
secure?
Motion Travel will take all reasonable steps to protect your
personal information from misuse, loss, unauthorised access,
modification or disclosure. All information we gather is stored
on a secure site.
Destroying information
and records
We use secure methods to destroy or de-identify any personal
information as soon as is permitted by law. (Provided the
information is no longer needed by Motion Travel for any purpose)
Contact Motion Travel
If you wish to discuss this statement, or ask questions in
relation to the use and disclosure of information, you may
contact Motion Travel during our operating hours on via telephone
1300 66 38 23 or via email sales@motiontravel.com.au
regarding questions or updates to your personal information.
Privacy Act Consent
Statement
I acknowledge that Motion Travel may disclose the information
provided by me and any further information that I may subsequently
provide to (for any of the following purposes or may itself
use that information for those purposes):
• Airline, hotel, rail, car rental/ limousine, bus, ferry
or other travel related services companies.
• Government consulates for visa requirements
• Foreign exchange facilities for travelers cheques and
foreign cash
• Data consolidation for the purpose of on going
negotiating with suppliers for the common benefit of your
company. |
